Records Management is designed to control the creation, organization, use, retention, disposal, and selective preservation of public records. The statutory basis for The Citadel's records management program is contained in the Public Records Act (Code of Laws of South Carolina 1976, as amended, Sections 30-1-10 through 30-1-170). As a state agency, The Citadel is required must ensure that administrative and academic records are maintained and destroyed properly.
The Records Management Division of the SC State Archives has prepared a general retention and disposition schedule to give state-suppported colleges and universities the legal authorization to retain and dispose of common records. The schedule lists the permanently valuable records, which should be properly protected, and it provides a timetable that will allow officials of colleges and universities to dispose of records of non-permanent value regularly and legally. In preparing this schedule, the Division consulted with representatives from various state colleges and universities and state agencies.
The records retention schedule is designed to:
- give state-supported colleges and universities uniform guidelines for the retention and disposition
of common records
- make sure your college or university retains for as long as necessary records needed for administrative, audit, legal, litigation, fiscal, research, and other requirements
- promote the cost-effective management of records
- provide the legal authorization to dispose regularly of obsolete records